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Open the External admin utility (Start Menu All Programs EPOS-Excel Admin Utility). Press the Database Admin button and then select the Update / Delete Records tab. Frontline defenseadcock games by: austin adcock. Now in the Z Report Counter Reset section, enter the transaction ID that you made a note. EPOS 4 Excel v1.8.1 (26th March 2016) No new features / changes Fixes: 1) Fixed a bug on the reprint receipt feature which caused a crash when you had the option to store nominals rather than payment methods in the sales data turned on. EPOS 4 Excel v1.8.0 (18th February 2016) New features / changes. Excel 9.0 (Excel 2000) An updated version of the VBA language (VBA 6.0) was introduced incorporating modeless Userforms (more on this in future), and some functions, such as Join and Split. Excel 2000 was the first version to support the COM Add-In model, which allows you to write add-ins that can work in any Office application (e.g., Word. Monthly Licence (30 Days) The 30 day licence for EPOS-Excel will fully activate the product for a period of 30 days. This is an ideal low-cost licence option for customers who wish to either extend their 30 day trial before purchasing one of the longer term licences.

We saw about earlier version of Excel in earlier post. Now let's continue our journey towards the later versions.
Excel 8.0 (Excel 97)

Released in 1997 and included in Office 97, Excel 8 was a major upgrade that introduced Office Assistant (Remember the paper clip with eyes used to appear when you need help with Excel??). It introduced the now-removed Natural Language labels. A full VBA editor with separate code modules, user forms, and class modules along with event procedures was introduced (more on these in future posts). Also included are the Natural Language Labels (more information here)
Below are few new features added in Excel 97!
  1. Conditional Formatting
  2. Data Validation
  3. Multiple Undo – Upto 16 steps undo
  4. Easy entry for range reference dialog - Dialog boxes that accept range references now have a button that collapses the dialog box to a smaller size so that it's not in the way while you select ranges on your worksheet.
  5. ‘Yes to all’ while closing books - When you quit Microsoft Excel 97 with multiple files open, you can choose to save all the files before exiting, instead of being prompted to close each open file. 'A popular request from our customers.
  6. Row and column headings indicate the active cell - As you move the highlight for the active cell, the row number and column letter 'light up,' so it's easy to see exactly where you are
  7. Up to 32,000 characters in a cell – From 255
  8. Up to 65,536 rows per worksheet – From 16,384
  9. Macro virus protection – Message to enable or disable macros while opening new book
  10. Page break preview
  11. Merge multiple cells
  12. Indent text & rotate text in cells
  13. Comments for cells
Excel 97 includes a flight simulator as an easter egg. If you have access to this version of Excel, follow these steps to reach there.
  1. Open a new workbook
  2. Press F5
  3. Enter X97:L97 and press Enter
  4. Press Tab
  5. Press Ctrl + Shift and click the Chart Wizard button on the toolbar.
  6. You'll be greeted with a full-screen animated image. Use the mouse to move around.
Trigger the egg. You'll be looking at a purple 3D landscape. Use the mouse to 'fly' over the landscape (the mouse changes direction, left button moves forward and left button moves backwards). Fly around a bit and you'll see a grey stone pyramid. Fly to the side of the pyramid that's black and you'll see the credits scroll by.
Note: If this doesn't work, select the Tools Options command, then click the Transition tab. Remove the checkmark from Transition navigation keys and click OK. Then try it again.
Excel 9.0 (Excel 2000)
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An updated version of the VBA language (VBA 6.0) was introduced incorporating modeless Userforms (more on this in future), and some functions, such as Join and Split. Excel 2000 was the first version to support the COM Add-In model, which allows you to write add-ins that can work in any Office application (e.g., Word, PowerPoint, etc).
Included in Office 2000, this version was a minor upgrade, but introduced the upgrade to the clipboard where it can hold multiple objects at once. The Office Assistant, whose frequent unsolicited appearance in Excel 97 had annoyed many users, became less intrusive.
Excel 9 (Excel 2000) featured 2 easter eggs.
Excel 2000 Credits
  1. Open up a blank excel sheet
  2. Hit F5
  3. Type x2000:L2000 and hit enter
  4. You should now be on row 2000
  5. Hit tab once so that you are in column M
  6. Hold control and shift then right click on the Bar Graph Icon at the top of the screen
  7. Watch the list of developers for Excel scroll by. I know you've seen something like this before.
Microsoft Office 2000 Web Components (Requires Excel 2000, the Microsoft Web components, and DirectX)
  1. Open a new Excel workbook.
  2. Select File * Save as Web Page
  3. In the Save As dialog, select 'Publish Sheet' and 'Add Interactivity'
  4. Save to an html file on your hard drive (any file name).
  5. Open the html file with Internet Explorer 5.
  6. Select cell WC2000 and scroll the sheet such that cell WC2000 is the first cell on the left. Highlight the entire row.
  7. Press Shift + Ctrl + Alt and click the Office logo in the upper-left.
Your screen will be transformed into an auto racing game, with developer credits (and other things) visible on the roadway. Use the following keys:
  • Arrow keys: to steer and accelerate
  • Space bar: To fire at other cars
  • O: To drop an oil slicks
  • H: To turn on your headlights
Excel 10.0 (Excel 2002)
This version of Excel is included in Office XP. Smart Tags and the Formula Evaluation tool are probably the most prominent. The overall appear of Excel was modified to provide a softer colour pallet. The ability to recover corrupt files was substantially improved.
Apparently many complaints received from users of Microsoft that the easter eggs are using up useful system resources and bloating up the space. Microsoft stopped including easter eggs in its products from 2002 as a part of its Trustworthy computing initiative.
I have included couple of interesting features of Excel 2002 but they are not easter eggs. (Courtesy: John Walkenbach, Spreadsheet page)
Introduction of BAHTTEXT function:
In Excel 2002, Microsoft introduced a new worksheet function: BAHTTEXT. This function converts a number to Thai text, and adds a suffix of 'Baht.' The figure below shows this function in action.
Now, I'm sure there are many people who welcome this new function. But here's why BAHTTEXT is listed in the 'Oddities' section: Excel does not have a similar function to convert numbers to English text. In fact, BAHTTEXT is the only function that converts numbers to text.
A function to convert numbers to words is a common request in the Excel newsgroups. Yet, for some reason, Microsoft chose to use its development resources to create a BAHTTEXT function rather than a more generally useful NUMBERTEXT function.
So why did they choose Thai?
It's been suggested (by an anonymous Excel MVP) that the Excel programmers enjoy Thai food, and they created this function to facilitate email orders to Redmond Thai restaurants. This theory has not yet been confirmed -- but then again it hasn't been denied either.
Hijri Dates:
If you use the English language version of Excel 2002, try entering the text below into a cell:
You'll get the result shown below!
Furthermore, check the formula bar and you'll see that Excel interpreted your entry as a date -- March 25 of the current year. Take a look at the cell's number format, and you'll see that it's a custom format: B2d-mmm
This same weirdness occurs with other text strings that begin with A1 followed by a hyphen. This, I've been told, is a Hijri (Islamic) date. But I haven't been told why a Hijri date pops up in an English language version of Excel.
If your company uses part numbers with this format, that's a good reason to avoid upgrading to Excel 2002.
Excel 11.0 (Excel 2003)
Only minor updates have been done in this version compared to Excel 2002. This version added additional support for XML. ‘Lists’ is another development worth noting. Information rights management was introduced where in you can specify who can read the document and who can edit it.
Microsoft is ending support for Excel 2003 on 8th April 2014.
We will continue to look about more recent versions of Excel in next post. Click here for next post.

Learning Objectives

  1. Examine the value of using Excel to make decisions.
  2. Learn how to start Excel.
  3. Become familiar with the Excel workbook.
  4. Understand how to navigate worksheets.
  5. Examine the Excel Ribbon.
  6. Examine the right-click menu options.
  7. Learn how to save workbooks.
  8. Examine the Status Bar.
  9. Become familiar with the features in the Excel Help window.

Microsoft® Office contains a variety of tools that help people accomplish many personal and professional objectives. Microsoft Excel is perhaps the most versatile and widely used of all the Office applications. No matter which career path you choose, you will likely need to use Excel to accomplish your professional objectives, some of which may occur daily. This chapter provides an overview of the Excel application along with an orientation for accessing the commands and features of an Excel workbook.

Taking a very simple view, Excel is a tool that allows you to enter quantitative data into an electronic spreadsheet to apply one or many mathematical computations. These computations ultimately convert that quantitative data into information. The information produced in Excel can be used to make decisions in both professional and personal contexts. For example, employees can use Excel to determine how much inventory to buy for a clothing retailer, how much medication to administer to a patient, or how much money to spend to stay within a budget. With respect to personal decisions, you can use Excel to determine how much money you can spend on a house, how much you can spend on car lease payments, or how much you need to save to reach your retirement goals. We will demonstrate how you can use Excel to make these decisions and many more throughout this text.

Figure 1.1 shows a completed Excel worksheet that will be constructed in this chapter. The information shown in this worksheet is top-line sales data for a hypothetical merchandise retail company. The worksheet data can help this retailer determine the number of salespeople needed for each month, how much inventory is needed to satisfy sales, and what types of products should be purchased.

  1. Locate Excel on your computer.
  2. Click Microsoft Excel to launch the Excel application and present you with workbook options.
  3. Click the first option; “Blank Workbook”.

Once Excel is started, a blank workbook will open on your screen. A workbook is an Excel file that contains one or more worksheets (sometimes referred to as spreadsheets). Excel will assign a file name to the workbook, such as Book1, Book2, Book3, and so on, depending on how many new workbooks are opened. Figure 1.2 shows a blank workbook after starting Excel. Take some time to familiarize yourself with this screen. Your screen may be slightly different based on the version you’re using.

Your workbook should already be maximized (or shown at full size) once Excel is started, as shown in Figure 1.2. If necessary locate the Maximize button as shown in Figure 1.3.

Data are entered and managed in an Excel worksheet. The worksheet contains several rectangles called cells for entering numeric and nonnumeric data. Each cell in an Excel worksheet contains an address, which is defined by a column letter followed by a row number. For example, the cell that is currently activated in Figure 1.3 is A1. This would be referred to as cell location A1 or cell reference A1. The following steps explain how you can navigate in an Excel worksheet:

  1. Place your mouse pointer over cell D5 and left click.
  2. Check to make sure column letter D and row number 5 are highlighted, as shown in Figure 1.4.

Note: Your highlighted column letter and row number may be different than figure shown.

  1. Move the mouse pointer to cell A1.
  2. Click and hold the left mouse button and drag the mouse pointer back to cell D5.
  3. Release the left mouse button. You should see several cells highlighted, as shown in Figure 1.5.

This is referred to as a cell range and is documented as follows: A1:D5. Any two cell locations separated by a colon are known as a cell range. The first cell is the top left corner of the range, and the second cell is the lower right corner of the range.

  1. At the bottom of the screen, you’ll see worksheets. Depending on your version of Excel, you will see either three as displayed above or just one. If you only have one sheet, click the “Insert Worksheet” to add a worksheet. Depending on your version, you instead may have a + sign; a click on the + adds an additional worksheet as well. This is how you open or add a worksheet within a workbook. Add another worksheet so that you now have three sheets displaying here.
  2. Click the Sheet1 worksheet tab at the bottom of the worksheet to return to the worksheet shown in Figure 1.5.

Keyboard Shortcuts

Basic Worksheet Navigation

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  • Use the arrow keys on your keyboard to activate cells on the worksheet.
  • Hold the SHIFT key and press the arrow keys on your keyboard to highlight a range of cells in a worksheet.
  • Hold the CTRL key while pressing the PAGE DOWN or PAGE UP keys to open other worksheets in a workbook.

Excel’s features and commands are found in the Ribbon, which is the upper area of the Excel screen that contains several tabs running across the top. Each tab provides access to a different set of Excel commands. Figure 1.6 shows the commands available in the Home tab of the Ribbon. Table 1.1 “Command Overview for Each Tab of the Ribbon” provides an overview of the commands that are found in each tab of the Ribbon.

Table 1.1 Command Overview for Each Tab of the Ribbon

Tab NameDescription of Commands
FileAlso known as the Backstage view of the Excel workbook. Contains all commands for opening, closing, saving, and creating new Excel workbooks. Includes print commands, document properties, e-mailing options, and help features. The default settings and options are also found in this tab.
HomeContains the most frequently used Excel commands. Formatting commands are found in this tab along with commands for cutting, copying, pasting, and for inserting and deleting rows and columns.
InsertUsed to insert objects such as charts, pictures, shapes, PivotTables, Internet links, symbols, or text boxes.
Page LayoutContains commands used to prepare a worksheet for printing. Also includes commands used to show and print the gridlines on a worksheet.
FormulasIncludes commands for adding mathematical functions to a worksheet. Also contains tools for auditing mathematical formulas.
DataUsed when working with external data sources such as Microsoft® Access®, text files, or the Internet. Also contains sorting commands and access to scenario tools.
ReviewIncludes Spelling and Track Changes features. Also contains protection features to password protect worksheets or workbooks.
ViewUsed to adjust the visual appearance of a workbook. Common commands include the Zoom and Page Layout view.

The Ribbon shown in Figure 1.6 is full, or maximized. The benefit of having a full Ribbon is that the commands are always visible while you are developing a worksheet. However, depending on the screen dimensions of your computer, you may find that the Ribbon takes up too much vertical space on your worksheet. If this is the case, you can minimize the Ribbon by clicking the button shown in Figure 1.6. When minimized, the Ribbon will show only the tabs and not the command buttons. When you click on a tab, the command buttons will appear until you select a command or click anywhere on your worksheet.

Keyboard Shortcuts

Minimizing or Maximizing the Ribbon

  • Hold down the CTRL key and press the F1 key.
  • Hold down the CTRL key and press the F1 key again to maximize the Ribbon.

The Quick Access Toolbar is found at the upper left side of the Excel screen above the Ribbon, as shown in Figure 1.7. This area provides access to the most frequently used commands, such as Save and Undo. You also can customize the Quick Access Toolbar by adding commands that you use on a regular basis. By placing these commands in the Quick Access Toolbar, you do not have to navigate through the Ribbon to find them. To customize the Quick Access Toolbar, click the down arrow as shown in Figure 1.7. This will open a menu of commands that you can add to the Quick Access Toolbar. If you do not see the command you are looking for on the list, select the More Commands option.

In addition to the Ribbon and Quick Access Toolbar, you can also access commands by right clicking anywhere on the worksheet. Figure 1.8 shows an example of the commands available in the right-click menu.

The File tab is also known as the Backstage view of the workbook. It contains a variety of features and commands related to the workbook that is currently open, new workbooks, or workbooks stored in other locations on your computer or network. Figure 1.9 shows the options available in the File tab or Backstage view. To leave the Backstage view and return to the worksheet, click the arrow in the upper left-hand corner as shown below.

Included in the File tab are the default settings for the Excel application that can be accessed and modified by clicking the Options button. Figure 1.10 shows the Excel Options window, which gives you access to settings such as the default font style, font size, and the number of worksheets that appear in new workbooks.

Once you create a new workbook, you will need to change the file name and choose a location on your computer or network to save that file. It is important to remember where you save this workbook on your computer or network as you will be using this file in the Section 1.2 “Entering, Editing, and Managing Data” to construct the workbook shown in Figure 1.1. The process of saving can be different with different versions of Excel. Please be sure you follow the steps for the version of Excel you are using. The following steps explain how to save a new workbook and assign it a file name.

Saving Workbooks in Excel 2013

  1. If you have not done so already, open a blank workbook in Excel.
  2. When saving your workbook for the first time, click the File tab.
  3. Click the Save As button in the upper left side of the Backstage view window. This will open the Save As dialog box, as shown in Figure 1.11.
  4. Click in the File Name box at the bottom of the Save As dialog box and use the BACKSPACE key to remove the current default name of the workbook.
  5. Type the file name: CH1 GMW Sales Data.
  6. Click the Desktop button on the left side of the Save As dialog box if you wish to save this file on your desktop. If you want to save this workbook in a different location, such as a USB drive, select your preferred location.
  7. Click the Save button on the lower right side of the Save As dialog box.
  8. As you continue to work on your workbook, you will want to Save frequently by click either the Save button on the Home ribbon; or by selecting the Save option from the File menu.

Saving Workbooks in Excel 2016

  1. If you have not done so already, open a blank workbook in Excel.
  2. Click the File tab and then the Save As button in the left side of the Backstage view window. This will open the Save As dialog box.
  3. Determine a location for saving on your computer by clicking Browse on the left side to open the Save As dialog box.
  4. Click in the File Name box near the bottom of the Save As dialog box. Type the new file name: CH1 GMW Sales Data
  5. Review the settings in the screen for correctness and click the Save button.

Keyboard Shortcuts

Save As

  • Press the F12 key and use the tab and arrow keys to navigate around the Save As dialog box. Use the ENTER key to make a selection.
  • Or press the ALT key on your keyboard. You will see letters and numbers, called Key Tips, appear on the Ribbon. Press the F key on your keyboard for the File tab and then the A key. This will open the Save As dialog box.

Skill Refresher

Saving Workbooks (Save As)

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  1. Click the File tab on the Ribbon.
  2. Click the Save As option.
  3. Select a location on your PC.
  4. Click in the File name box and type a new file name if needed.
  5. Click the down arrow next to the “Save as type” box and select the appropriate file type if needed.
  6. Click the Save button.

The Status Bar is located below the worksheet tabs on the Excel screen (see Figure 1.13). It displays a variety of information, such as the status of certain keys on your keyboard (e.g., CAPS LOCK), the available views for a workbook, the magnification of the screen, and mathematical functions that can be performed when data are highlighted on a worksheet. You can customize the Status Bar as follows:

  1. Place the mouse pointer over any area of the Status Bar and right click to display the “Customize Status Bar” list of options (see Figure 1.13).
  2. Select the Caps Lock option from the menu (see Figure 1.13).
  3. Press the CAPS LOCK key on your keyboard. You will see the Caps Lock indicator on the lower right side of the Status Bar.
  4. Press the CAPS LOCK on your keyboard again. The indicator on the Status Bar goes away.

The Help feature provides extensive information about the Excel application. Although some of this information may be stored on your computer, the Help window will automatically connect to the Internet, if you have a live connection, to provide you with resources that can answer most of your questions. You can open the Excel Help window by clicking the question mark in the upper right area of the screen or ribbon. With newer versions of Excel, use the query box to enter your question and select from helpful option links or select the question mark from the dropdown list to launch Excel Help windows.

Keyboard Shortcuts

Excel Help

  • Press the F1 key on your keyboard.

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Key Takeaways

  • Excel is a powerful tool for processing data for the purposes of making decisions.
  • You can find Excel commands throughout the tabs in the Ribbon.
  • You can customize the Quick Access Toolbar by adding commands you frequently use.
  • You can add or remove the information that is displayed on the Status Bar.
  • The Help window provides you with extensive information about Excel.

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Adapted by Barbara Lave from How to Use Microsoft Excel: The Careers in Practice Series, adapted by The Saylor Foundation without attribution as requested by the work’s original creator or licensee, and licensed under CC BY-NC-SA 3.0.